We are looking for a Preparation Supervisor to lead the preparation team and ensure efficient, high‑quality operations.
Position Overview
The Recruitment Supervisor oversees the recruitment team and manages all activities related to attracting candidates and coordinating with educational and corporate entities in Germany to secure appropriate contracts (such as employment contracts, vocational training contracts, language programs, etc.). They handle the process of obtaining necessary approvals from German authorities, ensure candidates are prepared for interviews, and compile all documentation required for transfer to the visa issuance department. The role also involves translating and coordinating contracts and documents, covering staff duties when necessary, and collaborating with other departments to ensure seamless recruitment operations.
Important Notice
All positions advertised represent planned recruitment needs and may not be immediately available. They are expected to open during the upcoming period. The publication of these vacancies does not constitute a binding offer of employment at the present time.
Responsibilities
- Team & Operations Management: Lead the recruitment team, assign tasks, monitor performance, and ensure smooth coordination across departments.
- Recruitment Partnerships: Build and formalize agreements with German companies, institutes, and universities to secure opportunities for candidates.
- Approvals & Compliance: Manage applications and approvals with German authorities, ensuring all legal and administrative requirements are met.
- Interview & Candidate Preparation: Organize interviews, provide guidance to candidates, and collect feedback to improve processes.
- Documentation & Translation: Prepare, review, and translate candidate documents and contracts; submit complete files for visa processing.
- Cross‑Department Coordination: Collaborate with internal units to standardize documents and streamline workflows.
- Process Improvement: Stay updated on German employment and immigration regulations, and propose enhancements to efficiency and candidate experience.
Must Have
- Bachelor’s degree in Business Administration, Human Resources or a related field.
- 5+ years of experience in relocation, global mobility, or operations management.
- Proven ability to collaborate with educational institutions, recruitment agencies, legal and tax advisors, and other external partners.
- Proven leadership and team coordination skills.
- Strong knowledge of visa, immigration, and recognition procedures.
- Excellent communication, negotiation, and organizational skills.
- Proficiency with ERP or project management tools (Odoo is a strong plus).
- Excellent problem‑solving and organizational capabilities, able to manage multiple projects simultaneously.
- Ability to work under pressure and manage multiple tasks simultaneously.
Preferred Skills
- Meticulous and organized, with a continuous improvement mindset.
- Attention to detail with a high standard for reviewing documents.
- Knowledge of GDPR and data protection best practices.
- Multilingual capabilities (proficiency in German and English required; other languages are advantageous)